SHETLAND PONIES CONDITIONS OF SALE
1. ENTRY FEES: An entry fee of £15.00 per pony must accompany each entry
form. Any pony entered in the sale and subsequently not forward will forfeit
the full entry fee, likewise any pony presented for sale but not sold will forfeit
the full entry fee but no other charges will be made on the latter. Should a
pony (or ponies) not be presented for sale the Auctioneers reserve the right
to refuse entries from such vendor(s) at future Reading sales (unless a satisfactory
explanation as to the reason for withdrawal has been submitted). Cheques for
entry fees should be made payable to Thimbleby & Shorland.
2. AUCTIONEERS’ & SOCIETY CHARGES: The
Auctioneers will charge 5% of the total sale price
as commission on each lot, selling being in guineas,
with a minimum of £5 commission per lot.
An additional 1% will be levied by the Society
(deducted by the Auctioneers from vendors’ sale
accounts for convenience). Full commission will
be charged on any lots sold privately after the
sale.
3. REGISTRATION: All lots must be registered with
the SPSBS or failing this the Vendor must undertake
to lodge a Stud Book entry form with the appropriate
fee with the Society before 15th July 2002.
4. TRANSFER FEES: SPSBS Members – the Auctioneers
will deduct £8.00 (VAT inclusive) for male
foals and yearling males, and £10.00 for
all other ponies from Vendors’ accounts for
each pony sold. Non-Members – the fee will
be £16.00 and £20.00 respectfully (VAT
inclusive). This money will be sent to the SPSBS
who will make the necessary transfers.
5. STALLIONS: The registration number or Inspection
Status must be advised on the entry form for all
male entries born during or before 1999.
6. HALTERS: All entries must be halter broken
and capable of being led. Vendors DO NOT have to
leave a halter with any pony sold as these will
be provided by the Auctioneers to the purchasers.
7. ACCOMMODATION: There will be covered accommodation
for each lot entered. Hay and straw will be available
for purchase if prior notice is given to the auctioneers.
8. RANDOM BLOOD /DNA TYPING: It is the policy
of the Shetland Pony Society to random blood/DNA
type ponies and the Auctioneers have granted permission
for this to be carried out at the sale premises.
Ponies at this sale may be blood/DNA typed.
9. UNPAID LOTS: Any animal not paid for within
one hour of the end of the sale will be returned
to the Vendor. Vendors are reminded that they must
check at the Auctioneers Market Office before leaving
the sale yard.
10. PONIES SOLD FOR EXPORT: The Vendors of any
animals sold for export must be prepared to take
such animals back until such time as all the formalities
for export have been arranged. However, for vendors
travelling long distances every endeavour will
be used to make alternative arrangements.
The Society would like all vendors of ponies sold
to foreign purchasers to accompany the pony whilst
the International Pony Movement Certificate is
completed by the vet.
11. ALL LOTS are sent and remain on the premises
at the risk of the Vendor until such time as they
are sold when they become the risk of the purchaser.
Animals may be insured for the journey and for
long or short periods through the Auctioneers.
12. VENDORS AND PURCHASERS are advised to make
themselves familiar with the Conditions of Sale
applicable to Reading Horse Sales, a copy of which
will be posted on the premises on day of sale.
Where there is a variance between these Conditions
of Sale and Reading Horse Sale Conditions, then
these Conditions shall apply.
13. MALE ENTRIES: Unlicensed male stock will only
be accepted if a similar number of female entries
are forward from any Vendor, with a maximum of
two unlicensed males accepted from any one Vendor.
However, there is no restriction on licensed stallions,
colts awaiting assessment or geldings broken to
ride and/or drive.
14. ENTRIES will be restricted to 12 ponies per
consignor UNLESS it is a genuine Stud dispersal
or major reduction. Total entries will be limited
to 350 at the Auctioneers’ discretion.
15. FOALS: All foals to be born before 12th June
2002, even if being sold at foot with their mother.
16. In the interests of welfare, two year old
fillies who have been running with a stallion WILL
NOT BE ACCEPTED FOR SALE.
CONDITIONS/GUIDELINES FOR SALES HELD UNDER THE
AUSPICES OF THE SHETLAND PONY STUD BOOK SOCIETY
1. Premises must conform to all current animal
welfare regulations.
2. The entry form must include a declaration stating
that the pony/ies being entered in the Sale have
been correctly transferred through the Society
and are registered in the name of the vendor.
3. The entry form must state that all stock must
be registered with the Shetland pony Stud-Book
Society by 15th July at the latest. This date will
be strictly adhered to.
4. The minimum age of foals to be 18 weeks on day
of sale even being sold at foot. The foal's exact
date of birth must be stated on the entry form.
5. It must be emphasised that foals, unless being
sold at foot, must be weaned.
6. Any ponies over the age of eighteen years must
have a Vet's certificate, dated the day before
the Sale, stating that the pony is fit to travel.
The pony must only be vetted the day immediately
prior to the Sale. If no such certificate is received
by the Auctioneer, the pony must not be permitted
to go forward for sale. No ponies over 20 years
of age will be accepted for sale.
7. As from January 1st 2001 the Society will not
accept progeny from mares unless the mare is at
least 33 months old on the date of foaling.
8. A statement must be included in the entry form
that if a mare is in foal, it is to a stallion
registered with SPSBS, or if in foal to a stallion
not registered with SPS-BS, the progeny will not
be eligible for registration with the Society.
The covering stallion's name and registration number
and date(s) of covering must be clearly stated
on the form.
9. In the interests of welfare, it is recommended
that lactating mares are not accepted at Society
Sales, nor should mares due to foal within eight
weeks or less of the date of the Sale be accepted.
Two year old fillies who have been running with
a stallion will not be accepted for sale.
10. Full details of the following must be given
on the entry form and printed in the catalogue:
i. Sire's name and Stud-Book number
ii. Dam's name and Stud-Book number
iii. Exact date of birth of foal
iv. Name and registration number of covering stallion,
if applicable. Dates of covering must be included.
v. If mares have not been covered in the current
season, this must be stated
vi. Entries for colts aged two years or over must
indicate whether the colt has been presented for
assessment and the result given.
11. There must be no reference to spotted ponies
in the catalogue. Any vendor's comments referring
to spotted ponies should be deleted.
12. In the interests of welfare, working ponies
of 4 years or over only may be clipped.
13. Should a pony be thought to be over height,
the Vet present will be called to take a measurement.
If the animal is subsequently found to measure
more than 42", 107cm (plus 0.5inch, 1.3cm
if shod), the pony will be removed from the Sale
and its registration withdrawn. The owner may take
the pony to a Joint Measurement Board pad, at his/her
expense, if they so wish.
14. A draft schedule must be lodged with the SPS-BS
Secretary at least three weeks prior to printing.
Printing must not commence until approval has been
given by the Society. Entries for checking by the
Office should be forwarded as soon as possible
and preferably not retained until the closing date.
15. Members of the SPS-BS will be given preference
over non-members. If no membership number is quoted
on the entry form, the vendor should not be given
preference.
16. If the Sale is preceded by a Show of registered
Shetland ponies, the Judge/s must be members of
the SPS-BS Senior Judges Panel. Copies are available
on request.
17. The Auctioneers must deduct a 1% levy from
all sales on behalf of the Society.
18. The Auctioneers must deduct £8 (incl.
VAT) from the vendors’ accounts for each
male foal or yearling male sold and £10 (incl.
VAT) for every other pony sold. If the vendor is
a non-member, the transfer fee per male foal or
yearling male pony is £16 (incl. VAT) or £20
(incl. VAT) per other pony. These fees should be
sent to the SPSBS who will process the necessary
transfers.
19. In the case of a pony being exported, the Auctioneer
must deduct £35 per pony - £25 of this
to be paid by the purchaser and £10 by the
vendor. Double rates apply to non-Members. The
International Pony Movement Certificate will be
forwarded directly to the foreign Stud-Book Society
concerned. The Society would like all vendors of
ponies sold for export to be present whilst the
Vet completes the IPMC. Should any pony sold for
export not already have a passport, the purchaser
must pay £15 for a passport to be produced.
All ponies sold for export must be in possession
of a passport.
20. A typed list of full purchasers names and addresses
must be sent to the Society as soon as possible
after the sale.
21. A pony which has a Passport (all those born
on or after 1st January 1998) must not be permitted
to be presented for sale unless the Passport has
been received by the Auctioneer’s office
prior to the sale. The Passport must then be passed
to the new owner for the onward journey.
22. The Society reserves the right to random DNA
test ponies which would involve taking a hair sample.
Updated 18.04.02
Thimbleby & Shorland
Market House, 31 Great Knollys Street, Reading,
Berkshire RG1 7HU
Tel: +44(0)118 950 8611 Fax: +44(0)118 950 5896
Email: info@thimbleby-shorland.co.uk
